Once a Formation class is built, two tabs do most of the ongoing work: Class Schedule and Roster. Schedule generates every session for the term in one click and lets you adjust individual dates; Roster is where you see the students enrolled, or manually add them yourself. Here's how both work.


Set the Recurrence
Before we can edit the schedule it had to be created in the Formation Class Frequency Section. Once that was created and saved we get a Class Schedule Tab.

Head to the Class Schedule tab and Camino has already built out every session for the class, grouped by month, from the recurrence pattern you set. Each row shows the Session Date, with room for a Topic and Notes.

Every session can be adjusted on its own. Click Edit next to any date to change the Session Date itself, add a Topic, or leave Notes; handy for flagging a guest speaker or a special activity for that week. Need to cancel a session for a holiday? Edit brings up a Delete option too.

The recurrence pattern won't cover everything. A make-up class, a special event, whatever doesn't fit the regular weekly slot. Use Add New at the top of the Class Schedule tab to drop in a one-off session on any date, independent of the recurring pattern.

The Roster tab is where the class actually fills up. If you do your registrations by paper or need to enter a student manually this is where it’s done. 

Search for a student by name, set their Status (Enrolled, Waitlisted, etc.), and their information will be brought over: Baptism, First Reconciliation, First Communion, or Confirmation date. Other information will be required to be entered by the user: Consents, Emergency Contact Information, notes, etc.

Note: If you have set up a custom registration form through online registration any custom fields will show up below to be filled in by the Camino User.

AT the bottom SAVE AND NEW commits the student and immediately clears the form for the next one;  handy for enrolling a whole family or class list back to back. Once saved, each student shows up in the Members list on the left with a running Present / Absent / Tardy count, which feeds directly into the Attendance tab.

NOTE: Need the roster outside of Camino — for a sign-in sheet or a mail merge? EXPORT TO CSV in the top right downloads the full class list in seconds.

•          Frequency / Recurrence — Weekly or Monthly pattern that generates the term's sessions

•          Class Catechists — Assigned catechists and their roles for the class

•          Class Schedule tab — Auto-built list of sessions from the recurrence pattern

•          Edit — Per-session date, topic, and notes — editable or deletable

•          Add New — Adds a session outside the normal recurring pattern

•          Roster tab — Where students are enrolled and their info is recorded

•          Save and New — Commits a student and clears the form for the next one

•          Export to CSV — Downloads the full class roster as a spreadsheet